Implementation of e- Office

Implementation of e- Office

Definition: The E-Office Module is designed to coordinate the needs of modern corporate or Government Offices used by the tool for the good governance of future generations. It is a platform that personalizes and enables access for sharing and...

Definition:

The E-Office Module is designed to coordinate the needs of modern corporate or Government Offices used by the tool for the good governance of future generations. It is a platform that personalizes and enables access for sharing and knowing the internal information for the employees through any browser from any system in a network.

E-Office is a digital workspace solution for upcoming generation particularly for government offices. It has different types of official activities of government offices in electronic mode.

• e-file File management system • e- leave Leave Management System • e-Tour Tour Management System • CAMS Collaboration & Massaging System • PIS Personal Information System • KMS Knowledge Management System

The Technical features of E-Office framework:

• E-Office manages official records and documents in e-format. • It is designed with secure technology and barrier for third party access. • E-Office navigates workflow Automation as per the higher level officers. • Enables access for scanning official documents or records wherever necessary. • It enables storing and retrieving data when it needs. • It acts as a centralized and common data directory. • e-Office is accessible on any platform with open source technology.

Objectives of E-Office:

The objective of applying e-Office concepts is to eliminate paper works and making electronic office communication. • To improve performance, flexibility, and effectiveness in governing sector. • To lower TAT and fulfill the needs of citizen. • To supply good resource to improve the quality of administration. • To establish clarity and responsibility. • To provide a cost-effective e-Storage facility. • User in Environment-friendly, eco-friendly systems.

Operationalization and configuration of e-Office Product for New Department:

The Department may initiate the following preliminary activities,

Department Request Letter: It helps send a formal request letter with the contact details to commissioner in advance.

e-Office Demo: The TN e-Office team contact this department fixes the date and of e-Office application.

Bulk email IDs creation: To get e-office product users needs to login by using email id and have access to send in bulk mails.

Data Collection & Master Data Preparation: It helps to collect data that is designed already as a template is required to prepare master tables and data collection for various departments.

Submission of Employee Master-Details: This department requests to fill the EMD heads and submit the same to the TN e-Office portals.

Go-Live date of e-Office: This team will fix the date to go-live for e-office application.

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