Facilitation Techniques in Project Management

Introduction to Facilitation in Project Management

Facilitation is indeed a fancy word in the world of Project management. The more it sounds Fancy, the more tricky it is. Facilitation means making things more manageable, and making things more accessible is a big task! The facilitator does not have any power over what is being discussed in the group; they make it easier for everyone.

Why don’t we understand what facilitation is from the very start? Facilitation is a skill to drive the best and resolve the worst in a group while working on any project with a specific objective. Project management meetings can be used as a great tool to facilitate.

As per the Scrum guide, “someone who helps a group of people understands and achieve their objectives by promoting collaboration, optimizing the process, and creating synergy within the team.” Facilitation is a process in which someone-a facilitator-helps people reach a decision or goal. The facilitator does not take over the discussion but helps the group explore ideas and find new solutions.

Facilitation is a valuable tool for project managers. It helps them to manage the complexities of projects and to keep stakeholders on track and on time.
The word "facilitate" comes from the Latin word "facilities," which means “ease, convenience, or comfort.” It refers to making something more accessible, less complex, less complicated, or more pleasant. Facilitation is managing projects by listening attentively to people's different perspectives and finding solutions that work for everyone involved. A good facilitator will create an environment where people are comfortable expressing themselves in a non-threatening way.

What are the types of Facilitation?

Facilitation manages the communication between the stakeholders to reach a shared understanding of the project. It can be done by using different techniques to guide discussions and decisions. There are two main types of facilitation:

  • Informal facilitation: It is unplanned, spontaneous, and has no formal structure or preset agenda. It is used when there are few people involved in the discussion, when there are no time constraints and when participants have already agreed on what they want to achieve during the meeting.
  • Formal facilitation: This type of facilitation has a more structured approach, with a preset agenda and specific techniques for guiding discussions and decisions. It is used when many people are involved in the discussion when time constraints exist.

What are the key skills of facilitator?

  • The facilitator should know how to design, take the lead in meetings, and ensure meeting the objectives and goals.
  • Facilitators should be able to question relevant points to get clarity over new insights.
  • The facilitator must have listening skills.
  • The facilitator must work on creating a powerful team instead of looking for individuals.
  • Facilitator should be able to help things happen.
  • The facilitator must have a keen observation.
  • Facilitators should understand how to address difficult attitudes and unproductive behavior.

What are the facilitation techniques in Project Management?

The facilitation techniques in project management are described below:

Leading the group in brainstorming sessions

We must define the problem and why we have this brainstorming session. Let everyone showcase their ideas. Try to make the session more exciting and creative.

Questioning

Questioning helps to check the understanding level of the participants. It also makes everyone attentive.

Clarifying

If we have observed someone isn’t clear about things in the meeting. We need to clarify things with him so everyone can be on the same page.

Facilitating discussions

Introduce the discussion topic to everyone and maintain the flow. Summarize the meeting.

Encouraging participation from all members of the group

Encourage everyone to participate and put their viewpoints in the discussion.

Summarizing

At the end of the discussion, sum up the discussion points and actionable.

What are its best practices?

The best practices for 

Being assertive, not being aggressive.

When we are assertive there is nothing like being passive nor aggressive, direct and honest. We don't expect other people in the meeting to know what we want, so we speak up to ask for what we need with confidence.

I create a meeting agenda every time

Creating the agenda is essential since it helps other attendees know about the meeting, like what will happen. A meeting agenda also helps the guest set priorities and help to sort their schedule.  

Always set meeting ground rules

As a facilitator, setting the rules for a great meeting is crucial.

Some rules are like:-

  1. What kind of meeting do we have? Should everyone be aware of this?
  2. Limitation on the number of attendees, only relevant members should be invited.
  3. The team must join on time.
  4. Always focus on the agenda/issue, not on the people.

Always document and record decisions and action items

Making things documented is always beneficial. During meetings, there are high chances of forgetting a few points if the meetings are longer. It has been observed that recording the meeting and actionable items is a great way to track the progress. Actionable helps to understand what all actions are for whom, and as a facilitator, we can track it.

Ask leading questions

Asking the leading questions is always a step nearer to clarity. It helps to analyze the team’s understanding too. Questions such as:-

  • What’s your view on the plan?
  • Have we covered all the requirements?
  • Are the timelines final?
  • Is there anything we are not aware of?
  • What do you feel about the current plan?

Conclusion

Facilitation has a lot of detailed processes since it involves people. Understanding the importance of time and keeping decorum while encountering the leading questions makes the process complex. We help people decide without taking over the discussion but instead help the group to explore ideas and find new solutions, which makes the whole process challenging as we need to pull out the best ways to fulfill the agenda of the meeting. The best practices should be followed since it helps the facilitator to align. Facilitation is the skill of managing different people with different ideas and opinions. Making sure everyone is on the same page. 

Original article source at: https://www.xenonstack.com/

#agile #delivery #management 

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Facilitation Techniques in Project Management
Autumn  Blick

Autumn Blick

1593867420

Top Android Projects with Source Code

Android Projects with Source Code – Your entry pass into the world of Android

Hello Everyone, welcome to this article, which is going to be really important to all those who’re in dilemma for their projects and the project submissions. This article is also going to help you if you’re an enthusiast looking forward to explore and enhance your Android skills. The reason is that we’re here to provide you the best ideas of Android Project with source code that you can choose as per your choice.

These project ideas are simple suggestions to help you deal with the difficulty of choosing the correct projects. In this article, we’ll see the project ideas from beginners level and later we’ll move on to intermediate to advance.

top android projects with source code

Android Projects with Source Code

Before working on real-time projects, it is recommended to create a sample hello world project in android studio and get a flavor of project creation as well as execution: Create your first android project

Android Projects for beginners

1. Calculator

build a simple calculator app in android studio source code

Android Project: A calculator will be an easy application if you have just learned Android and coding for Java. This Application will simply take the input values and the operation to be performed from the users. After taking the input it’ll return the results to them on the screen. This is a really easy application and doesn’t need use of any particular package.

To make a calculator you’d need Android IDE, Kotlin/Java for coding, and for layout of your application, you’d need XML or JSON. For this, coding would be the same as that in any language, but in the form of an application. Not to forget creating a calculator initially will increase your logical thinking.

Once the user installs the calculator, they’re ready to use it even without the internet. They’ll enter the values, and the application will show them the value after performing the given operations on the entered operands.

Source Code: Simple Calculator Project

2. A Reminder App

Android Project: This is a good project for beginners. A Reminder App can help you set reminders for different events that you have throughout the day. It’ll help you stay updated with all your tasks for the day. It can be useful for all those who are not so good at organizing their plans and forget easily. This would be a simple application just whose task would be just to remind you of something at a particular time.

To make a Reminder App you need to code in Kotlin/Java and design the layout using XML or JSON. For the functionality of the app, you’d need to make use of AlarmManager Class and Notifications in Android.

In this, the user would be able to set reminders and time in the application. Users can schedule reminders that would remind them to drink water again and again throughout the day. Or to remind them of their medications.

3. Quiz Application

Android Project: Another beginner’s level project Idea can be a Quiz Application in android. Here you can provide the users with Quiz on various general knowledge topics. These practices will ensure that you’re able to set the layouts properly and slowly increase your pace of learning the Android application development. In this you’ll learn to use various Layout components at the same time understanding them better.

To make a quiz application you’ll need to code in Java and set layouts using xml or java whichever you prefer. You can also use JSON for the layouts whichever preferable.

In the app, questions would be asked and answers would be shown as multiple choices. The user selects the answer and gets shown on the screen if the answers are correct. In the end the final marks would be shown to the users.

4. Simple Tic-Tac-Toe

android project tic tac toe game app

Android Project: Tic-Tac-Toe is a nice game, I guess most of you all are well aware of it. This will be a game for two players. In this android game, users would be putting X and O in the given 9 parts of a box one by one. The first player to arrange X or O in an adjacent line of three wins.

To build this game, you’d need Java and XML for Android Studio. And simply apply the logic on that. This game will have a set of three matches. So, it’ll also have a scoreboard. This scoreboard will show the final result at the end of one complete set.

Upon entering the game they’ll enter their names. And that’s when the game begins. They’ll touch one of the empty boxes present there and get their turn one by one. At the end of the game, there would be a winner declared.

Source Code: Tic Tac Toe Game Project

5. Stopwatch

Android Project: A stopwatch is another simple android project idea that will work the same as a normal handheld timepiece that measures the time elapsed between its activation and deactivation. This application will have three buttons that are: start, stop, and hold.

This application would need to use Java and XML. For this application, we need to set the timer properly as it is initially set to milliseconds, and that should be converted to minutes and then hours properly. The users can use this application and all they’d need to do is, start the stopwatch and then stop it when they are done. They can also pause the timer and continue it again when they like.

6. To Do App

Android Project: This is another very simple project idea for you as a beginner. This application as the name suggests will be a To-Do list holding app. It’ll store the users schedules and their upcoming meetings or events. In this application, users will be enabled to write their important notes as well. To make it safe, provide a login page before the user can access it.

So, this app will have a login page, sign-up page, logout system, and the area to write their tasks, events, or important notes. You can build it in android studio using Java and XML at ease. Using XML you can build the user interface as user-friendly as you can. And to store the users’ data, you can use SQLite enabling the users to even delete the data permanently.

Now for users, they will sign up and get access to the write section. Here the users can note down the things and store them permanently. Users can also alter the data or delete them. Finally, they can logout and also, login again and again whenever they like.

7. Roman to decimal converter

Android Project: This app is aimed at the conversion of Roman numbers to their significant decimal number. It’ll help to check the meaning of the roman numbers. Moreover, it will be easy to develop and will help you get your hands on coding and Android.

You need to use Android Studio, Java for coding and XML for interface. The application will take input from the users and convert them to decimal. Once it converts the Roman no. into decimal, it will show the results on the screen.

The users are supposed to just enter the Roman Number and they’ll get the decimal values on the screen. This can be a good android project for final year students.

8. Virtual Dice Roller

Android Project: Well, coming to this part that is Virtual Dice or a random no. generator. It is another simple but interesting app for computer science students. The only task that it would need to do would be to generate a number randomly. This can help people who’re often confused between two or more things.

Using a simple random number generator you can actually create something as good as this. All you’d need to do is get you hands-on OnClick listeners. And a good layout would be cherry on the cake.

The user’s task would be to set the range of the numbers and then click on the roll button. And the app will show them a randomly generated number. Isn’t it interesting ? Try soon!

9. A Scientific Calculator App

Android Project: This application is very important for you as a beginner as it will let you use your logical thinking and improve your programming skills. This is a scientific calculator that will help the users to do various calculations at ease.

To make this application you’d need to use Android Studio. Here you’d need to use arithmetic logics for the calculations. The user would need to give input to the application that will be in terms of numbers. After that, the user will give the operator as an input. Then the Application will calculate and generate the result on the user screen.

10. SMS App

Android Project: An SMS app is another easy but effective idea. It will let you send the SMS to various no. just in the same way as you use the default messaging application in your phone. This project will help you with better understanding of SMSManager in Android.

For this application, you would need to implement Java class SMSManager in Android. For the Layout you can use XML or JSON. Implementing SMSManager into the app is an easy task, so you would love this.

The user would be provided with the facility to text to whichever number they wish also, they’d be able to choose the numbers from the contact list. Another thing would be the Textbox, where they’ll enter their message. Once the message is entered they can happily click on the send button.

#android tutorials #android application final year project #android mini projects #android project for beginners #android project ideas #android project ideas for beginners #android projects #android projects for students #android projects with source code #android topics list #intermediate android projects #real-time android projects

Shawn  Durgan

Shawn Durgan

1595547778

10 Writing steps to create a good project brief - Mobile app development

Developing a mobile application can often be more challenging than it seems at first glance. Whether you’re a developer, UI designer, project lead or CEO of a mobile-based startup, writing good project briefs prior to development is pivotal. According to Tech Jury, 87% of smartphone users spend time exclusively on mobile apps, with 18-24-year-olds spending 66% of total digital time on mobile apps. Of that, 89% of the time is spent on just 18 apps depending on individual users’ preferences, making proper app planning crucial for success.

Today’s audiences know what they want and don’t want in their mobile apps, encouraging teams to carefully write their project plans before they approach development. But how do you properly write a mobile app development brief without sacrificing your vision and staying within the initial budget? Why should you do so in the first place? Let’s discuss that and more in greater detail.

Why a Good Mobile App Project Brief Matters?

Why-a-Good-Mobile-App-Project-Brief-Matters

It’s worth discussing the significance of mobile app project briefs before we tackle the writing process itself. In practice, a project brief is used as a reference tool for developers to remain focused on the client’s deliverables. Approaching the development process without written and approved documentation can lead to drastic, last-minute changes, misunderstanding, as well as a loss of resources and brand reputation.

For example, developing a mobile app that filters restaurants based on food type, such as Happy Cow, means that developers should stay focused on it. Knowing that such and such features, UI elements, and API are necessary will help team members collaborate better in order to meet certain expectations. Whether you develop an app under your brand’s banner or outsource coding and design services to would-be clients, briefs can provide you with several benefits:

  • Clarity on what your mobile app project “is” and “isn’t” early in development
  • Point of reference for developers, project leads, and clients throughout the cycle
  • Smart allocation of available time and resources based on objective development criteria
  • Streamlined project data storage for further app updates and iterations

Writing Steps to Create a Good Mobile App Project Brief

Writing-Steps-to-Create-a-Good-Mobile-App-Project-Brief

1. Establish the “You” Behind the App

Depending on how “open” your project is to the public, you will want to write a detailed section about who the developers are. Elements such as company name, address, project lead, project title, as well as contact information, should be included in this introductory segment. Regardless of whether you build an in-house app or outsource developers to a client, this section is used for easy document storage and access.

#android app #ios app #minimum viable product (mvp) #mobile app development #web development #how do you write a project design #how to write a brief #how to write a project summary #how to write project summary #program brief example #project brief #project brief example #project brief template #project proposal brief #simple project brief template

Macey  Kling

Macey Kling

1597489440

What is scope creep in project management?

Scope creep in project management is a scenario where project scope derails from its intended track and consequences in project delays, cost overrun, decreased satisfaction, and failure in business value realization.

In this blog, we will be discussing multiple factors that contribute to scope creep in our experiences and the steps that can be used to prevent ourselves from scope creep.

As we know no business can put in money for a long time in developing a product without reaping its benefits hence, we will have to draw deadlines for product development and business benefits realization from it. Let’s first understand the difference between a product and a project. The product is an overall solution that helps us in managing and performing operations for business whereas a project is a subpart of this product that focuses on increasing efficiency to meet the values in business benefits realization roadmap of the product. When we try to build a big product, we have a broader vision that keeps on getting bigger as the business and its competitors evolve hence the more chances to go off-track from our intended path that’s why the products are divided into smaller projects.

#project-management #management #scope-creep #project-management-tool

Online Project Management Software Development - WebClues Infotech

Tracking employee’s performance in these times where work from home has become the norm is a difficult task that can be overcome by Project Management Tools (PMT). Such tools help you track the performance, find bottlenecks, and improve the efficiency of work.

Want to develop custom project management software for your team?

WebClues Infotech has got the expertise with a team strength of more than 200 members as well as past experience in developing similar software. Also, the flexibility in the pricing of development adds a cherry to the cake.

Want to know things involved in developing a PMT?

Visit our blog at https://www.webcluesinfotech.com/project-management-tool/

#project management software #develop custom project management software #project management tools