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Shubham Ankit

Shubham Ankit

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How to Automate Excel with Python | Python Excel Tutorial (OpenPyXL)

How to Automate Excel with Python

In this article, We will show how we can use python to automate Excel . A useful Python library is Openpyxl which we will learn to do Excel Automation

What is OPENPYXL

Openpyxl is a Python library that is used to read from an Excel file or write to an Excel file. Data scientists use Openpyxl for data analysis, data copying, data mining, drawing charts, styling sheets, adding formulas, and more.

Workbook: A spreadsheet is represented as a workbook in openpyxl. A workbook consists of one or more sheets.

Sheet: A sheet is a single page composed of cells for organizing data.

Cell: The intersection of a row and a column is called a cell. Usually represented by A1, B5, etc.

Row: A row is a horizontal line represented by a number (1,2, etc.).

Column: A column is a vertical line represented by a capital letter (A, B, etc.).

Openpyxl can be installed using the pip command and it is recommended to install it in a virtual environment.

pip install openpyxl

CREATE A NEW WORKBOOK

We start by creating a new spreadsheet, which is called a workbook in Openpyxl. We import the workbook module from Openpyxl and use the function Workbook() which creates a new workbook.

from openpyxl
import Workbook
#creates a new workbook
wb = Workbook()
#Gets the first active worksheet
ws = wb.active
#creating new worksheets by using the create_sheet method

ws1 = wb.create_sheet("sheet1", 0) #inserts at first position
ws2 = wb.create_sheet("sheet2") #inserts at last position
ws3 = wb.create_sheet("sheet3", -1) #inserts at penultimate position

#Renaming the sheet
ws.title = "Example"

#save the workbook
wb.save(filename = "example.xlsx")

READING DATA FROM WORKBOOK

We load the file using the function load_Workbook() which takes the filename as an argument. The file must be saved in the same working directory.

#loading a workbook
wb = openpyxl.load_workbook("example.xlsx")

 

GETTING SHEETS FROM THE LOADED WORKBOOK

 

#getting sheet names
wb.sheetnames
result = ['sheet1', 'Sheet', 'sheet3', 'sheet2']

#getting a particular sheet
sheet1 = wb["sheet2"]

#getting sheet title
sheet1.title
result = 'sheet2'

#Getting the active sheet
sheetactive = wb.active
result = 'sheet1'

 

ACCESSING CELLS AND CELL VALUES

 

#get a cell from the sheet
sheet1["A1"] <
  Cell 'Sheet1'.A1 >

  #get the cell value
ws["A1"].value 'Segment'

#accessing cell using row and column and assigning a value
d = ws.cell(row = 4, column = 2, value = 10)
d.value
10

 

ITERATING THROUGH ROWS AND COLUMNS

 

#looping through each row and column
for x in range(1, 5):
  for y in range(1, 5):
  print(x, y, ws.cell(row = x, column = y)
    .value)

#getting the highest row number
ws.max_row
701

#getting the highest column number
ws.max_column
19

There are two functions for iterating through rows and columns.

Iter_rows() => returns the rows
Iter_cols() => returns the columns {
  min_row = 4, max_row = 5, min_col = 2, max_col = 5
} => This can be used to set the boundaries
for any iteration.

Example:

#iterating rows
for row in ws.iter_rows(min_row = 2, max_col = 3, max_row = 3):
  for cell in row:
  print(cell) <
  Cell 'Sheet1'.A2 >
  <
  Cell 'Sheet1'.B2 >
  <
  Cell 'Sheet1'.C2 >
  <
  Cell 'Sheet1'.A3 >
  <
  Cell 'Sheet1'.B3 >
  <
  Cell 'Sheet1'.C3 >

  #iterating columns
for col in ws.iter_cols(min_row = 2, max_col = 3, max_row = 3):
  for cell in col:
  print(cell) <
  Cell 'Sheet1'.A2 >
  <
  Cell 'Sheet1'.A3 >
  <
  Cell 'Sheet1'.B2 >
  <
  Cell 'Sheet1'.B3 >
  <
  Cell 'Sheet1'.C2 >
  <
  Cell 'Sheet1'.C3 >

To get all the rows of the worksheet we use the method worksheet.rows and to get all the columns of the worksheet we use the method worksheet.columns. Similarly, to iterate only through the values we use the method worksheet.values.


Example:

for row in ws.values:
  for value in row:
  print(value)

 

WRITING DATA TO AN EXCEL FILE

Writing to a workbook can be done in many ways such as adding a formula, adding charts, images, updating cell values, inserting rows and columns, etc… We will discuss each of these with an example.

 

CREATING AND SAVING A NEW WORKBOOK

 

#creates a new workbook
wb = openpyxl.Workbook()

#saving the workbook
wb.save("new.xlsx")

 

ADDING AND REMOVING SHEETS

 

#creating a new sheet
ws1 = wb.create_sheet(title = "sheet 2")

#creating a new sheet at index 0
ws2 = wb.create_sheet(index = 0, title = "sheet 0")

#checking the sheet names
wb.sheetnames['sheet 0', 'Sheet', 'sheet 2']

#deleting a sheet
del wb['sheet 0']

#checking sheetnames
wb.sheetnames['Sheet', 'sheet 2']

 

ADDING CELL VALUES

 

#checking the sheet value
ws['B2'].value
null

#adding value to cell
ws['B2'] = 367

#checking value
ws['B2'].value
367

 

ADDING FORMULAS

 

We often require formulas to be included in our Excel datasheet. We can easily add formulas using the Openpyxl module just like you add values to a cell.
 

For example:

import openpyxl
from openpyxl
import Workbook

wb = openpyxl.load_workbook("new1.xlsx")
ws = wb['Sheet']

ws['A9'] = '=SUM(A2:A8)'

wb.save("new2.xlsx")

The above program will add the formula (=SUM(A2:A8)) in cell A9. The result will be as below.

image

 

MERGE/UNMERGE CELLS

Two or more cells can be merged to a rectangular area using the method merge_cells(), and similarly, they can be unmerged using the method unmerge_cells().

For example:
Merge cells

#merge cells B2 to C9
ws.merge_cells('B2:C9')
ws['B2'] = "Merged cells"

Adding the above code to the previous example will merge cells as below.

image

UNMERGE CELLS

 

#unmerge cells B2 to C9
ws.unmerge_cells('B2:C9')

The above code will unmerge cells from B2 to C9.

INSERTING AN IMAGE

To insert an image we import the image function from the module openpyxl.drawing.image. We then load our image and add it to the cell as shown in the below example.

Example:

import openpyxl
from openpyxl
import Workbook
from openpyxl.drawing.image
import Image

wb = openpyxl.load_workbook("new1.xlsx")
ws = wb['Sheet']
#loading the image(should be in same folder)
img = Image('logo.png')
ws['A1'] = "Adding image"
#adjusting size
img.height = 130
img.width = 200
#adding img to cell A3

ws.add_image(img, 'A3')

wb.save("new2.xlsx")

Result:

image

CREATING CHARTS

Charts are essential to show a visualization of data. We can create charts from Excel data using the Openpyxl module chart. Different forms of charts such as line charts, bar charts, 3D line charts, etc., can be created. We need to create a reference that contains the data to be used for the chart, which is nothing but a selection of cells (rows and columns). I am using sample data to create a 3D bar chart in the below example:

Example

import openpyxl
from openpyxl
import Workbook
from openpyxl.chart
import BarChart3D, Reference, series

wb = openpyxl.load_workbook("example.xlsx")
ws = wb.active

values = Reference(ws, min_col = 3, min_row = 2, max_col = 3, max_row = 40)
chart = BarChart3D()
chart.add_data(values)
ws.add_chart(chart, "E3")
wb.save("MyChart.xlsx")

Result
image


How to Automate Excel with Python with Video Tutorial

Welcome to another video! In this video, We will cover how we can use python to automate Excel. I'll be going over everything from creating workbooks to accessing individual cells and stylizing cells. There is a ton of things that you can do with Excel but I'll just be covering the core/base things in OpenPyXl.

⭐️ Timestamps ⭐️
00:00 | Introduction
02:14 | Installing openpyxl
03:19 | Testing Installation
04:25 | Loading an Existing Workbook
06:46 | Accessing Worksheets
07:37 | Accessing Cell Values
08:58 | Saving Workbooks
09:52 | Creating, Listing and Changing Sheets
11:50 | Creating a New Workbook
12:39 | Adding/Appending Rows
14:26 | Accessing Multiple Cells
20:46 | Merging Cells
22:27 | Inserting and Deleting Rows
23:35 | Inserting and Deleting Columns
24:48 | Copying and Moving Cells
26:06 | Practical Example, Formulas & Cell Styling

📄 Resources 📄
OpenPyXL Docs: https://openpyxl.readthedocs.io/en/stable/ 
Code Written in This Tutorial: https://github.com/techwithtim/ExcelPythonTutorial 
Subscribe: https://www.youtube.com/c/TechWithTim/featured 

#python 

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Hollie  Ratke

Hollie Ratke

1603753200

ML Optimization pt.1 - Gradient Descent with Python

So far in our journey through the Machine Learning universe, we covered several big topics. We investigated some regression algorithms, classification algorithms and algorithms that can be used for both types of problems (SVM**, **Decision Trees and Random Forest). Apart from that, we dipped our toes in unsupervised learning, saw how we can use this type of learning for clustering and learned about several clustering techniques.

We also talked about how to quantify machine learning model performance and how to improve it with regularization. In all these articles, we used Python for “from the scratch” implementations and libraries like TensorFlowPytorch and SciKit Learn. The word optimization popped out more than once in these articles, so in this and next article, we focus on optimization techniques which are an important part of the machine learning process.

In general, every machine learning algorithm is composed of three integral parts:

  1. loss function.
  2. Optimization criteria based on the loss function, like a cost function.
  3. Optimization technique – this process leverages training data to find a solution for optimization criteria (cost function).

As you were able to see in previous articles, some algorithms were created intuitively and didn’t have optimization criteria in mind. In fact, mathematical explanations of why and how these algorithms work were done later. Some of these algorithms are Decision Trees and kNN. Other algorithms, which were developed later had this thing in mind beforehand. SVMis one example.

During the training, we change the parameters of our machine learning model to try and minimize the loss function. However, the question of how do you change those parameters arises. Also, by how much should we change them during training and when. To answer all these questions we use optimizers. They put all different parts of the machine learning algorithm together. So far we mentioned Gradient Decent as an optimization technique, but we haven’t explored it in more detail. In this article, we focus on that and we cover the grandfather of all optimization techniques and its variation. Note that these techniques are not machine learning algorithms. They are solvers of minimization problems in which the function to minimize has a gradient in most points of its domain.

Dataset & Prerequisites

Data that we use in this article is the famous Boston Housing Dataset . This dataset is composed 14 features and contains information collected by the U.S Census Service concerning housing in the area of Boston Mass. It is a small dataset  with only 506 samples.

For the purpose of this article, make sure that you have installed the following _Python _libraries:

  • **NumPy **– Follow this guide if you need help with installation.
  • **SciKit Learn **– Follow this guide if you need help with installation.
  • Pandas – Follow this guide if you need help with installation.

Once installed make sure that you have imported all the necessary modules that are used in this tutorial.

import pandas as pd
import numpy as np
import matplotlib.pyplot as plt

from sklearn.model_selection import train_test_split
from sklearn.metrics import mean_squared_error
from sklearn.preprocessing import StandardScaler
from sklearn.linear_model import SGDRegressor

Apart from that, it would be good to be at least familiar with the basics of linear algebracalculus and probability.

Why do we use Optimizers?

Note that we also use simple Linear Regression in all examples. Due to the fact that we explore optimizationtechniques, we picked the easiest machine learning algorithm. You can see more details about Linear regression here. As a quick reminder the formula for linear regression goes like this:

where w and b are parameters of the machine learning algorithm. The entire point of the training process is to set the correct values to the w and b, so we get the desired output from the machine learning model. This means that we are trying to make the value of our error vector as small as possible, i.e. to find a global minimum of the cost function.

One way of solving this problem is to use calculus. We could compute derivatives and then use them to find places where is an extrema of the cost function. However, the cost function is not a function of one or a few variables; it is a function of all parameters of a machine learning algorithm, so these calculations will quickly grow into a monster. That is why we use these optimizers.

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