The virtual meeting is experiencing tremendous growth over the years. More than 60% of businesses utilize video conferencing for everyday operations. Today, technology-powered meetings are crucial in managing the dispersed workforce and remote teams.

Remote meetings have increased the value to business by offering convenience and gained relevance during the Coronavirus pandemic.

Regular and planned conference room meetings are long gone. From large enterprises to small companies, all have moved online to collaborate and communicate with clients and business partners in immersive ways.

A productive remote meeting needs precise planning and strategy. It also inherent some challenges like different time zones, connectivity issues, balancing work commitments, tools, and, most importantly, engagement factors.

As the dynamic business has already integrated virtual meetings as part of the business success, it is essential to follow the etiquette and best practices to make most of the time to create the best meeting experience for the participants.

Let’s seek the best practices you can follow to make remote meetings more engaging!

1. Schedule a Virtual Meeting

The meetings should accommodate the associate’s schedule. The remote functioning may seem like a lot of work as the remote teams work on flexible hours. It is essential to schedule the meeting well in advance. It allows the team members to suggest and confirm a suitable time and date for the meeting. You should consider the timezones and location of the team members to avoid multiple rescheduling. Use your internal communication platforms to schedule meeting announcements, find roadblocks, keep managers informed about the accomplishments, and to send reminders. Considering the suggestions of the associates can naturally create a positive impact on team alignment.

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