Reasons To Deploy SharePoint In A Hybrid Environment

Introduction
Are you still sharing, modifying, and managing your company files on an outdated legacy system? If yes, then your team is not gaining the advantages of SharePoint and not meeting its productivity potential. Earlier, the computer-savvy approach to document management utilized a shared file system accessible on your in-house server. But as the use of technology increases, there is more and more implementation of modern tools and techniques. One such tool is Microsoft SharePoint which is used to store information and makes the process easier and more efficient.

In this blog, we are going to find out the reasons to deploy SharePoint in a hybrid environment but before that know what does SharePoint means.

What Is SharePoint Online?
SharePoint is a resource that enables employees to create websites wherein they can store, manage, share and access sensitive business information from any device. Deploying SharePoint in a hybrid environment enables users to reap the benefits of SharePoint online functionality. You just require a web browser, such as Opera, Vivaldi, Chrome, Microsoft Edge, Brave, Firefox, or Internet Explorer.

If you are using hybrid SharePoint, you can create multiple types of sites which can be used to organize and access information anytime. However, it offers features and tools that make it an advanced and multi-placed solution for SharePoint users. It comes with multiple versions which is a part of Office 365, so when you open a new team site in SharePoint, you’ll be able to access few features like:

Searching and indexing
SharePoint File versioning
Designated web interface
Document check-in/check-out
Easy integration with other Windows apps

After discussing what SharePoint is, now let us know what are the reasons to deploy SharePoint server in a hybrid environment.

What Are The Top 5 Reasons To Deploy Hybrid SharePoint?

1. Untangle Business Functions
Imagine your business workflows and simultaneously managing your day-to-day activities. Isn’t it hard to handle, manage, and report at the same time? Some of the most common activities include:

Gathering signatures and feedback.
Track the project
Log an issue
Perform and track task
Routing a document for approval
Routing a document for publication

So, to simplify your business functions, SharePoint server offers excellent workflow designs to automate the process and makes it smoother for you. In a hybrid environment, it becomes easy for employees to integrate the process with client’s applications and email programs for a consistent user experience.

2. Centrally-managed Hybrid Administration
While handling your company’s SharePoint solution, you might be required to adjust the configuration/settings. In a wide platform, this process may be a major pain that slows down the system. Moreover, deploying SharePoint in a hybrid environment opens up a central administration console that makes the process flurry and gentle.

Authorized and Centrally-managed SharePoint administrators are capable to make all the changes in the main location instead of clicking around to multiple pages; now you can access and monitor the following data:

System settings
Security settings
General application settings
SharePoint upgrades
Application management features
SharePoint Backups and restorations

The features given above allow you to control the SharePoint platform effectively regardless of how widespread yours is.

3. Cost-effective
To deploy SharePoint in a Hybrid environment allows users to save costs on storage, scalability, and availability. It also helps to eliminate the requirement of third-party products with the same functionality, if you are moving to hybrid.

According to Dave Barnett, Implementing the hybrid approach to organize and manage SharePoint environments is not mandatory what businesses want to do, rather, something they must do.
Features of SharePoint hybrid offer navigation experiences, hybrid links and ensure the discovery between platforms with minimal business impact.

4. Determine the Skill Set
Do you have an inclusive industry with multiple offices that perform different tasks? If yes, then, it must be difficult for you to keep up with the job responsibilities and unique skill sets of each team member. For instance, it is easy to track information about a specific individual, if you have 15-20 employees working in your company. But what if you are a team of hundreds or even thousands, it becomes time-consuming and hard to track down a colleague. In such a situation, SharePoint Hybrid allows you to create an organizational chart that makes the process quicker and easier.

SharePoint provides a graphical representation of each team member with their role and job profile, so, just clicking on anyone’s profile will display his/her role and availability.

5. Improved Data Management
According to research, the worker spends 28% of their time reading and responding to the emails which are 2.6 hours per day whether it is for marketing reports, customer service requests, and much more. This report reveals that the workflow is besieged with data at every inspection/checkpoint. However, it is perfusing to try and manage it all at the same time. Here, you can create an elaborate file system to track your work-related documents on your desktop. But what if any off-site employee needs to access any of these files? So, try to use SharePoint in a hybrid environment that allows every worker to access the file and documents from anywhere, at any time. It’s data management, made easy.

Final Thoughts
Deploying SharePoint in a hybrid environment provides flexibility for businesses and allows you to move your existing content to SharePoint Online. According to Hunter Willis, the benefits of SharePoint Hybrid vary from organization to organization depending on your business model.

I hope after reading this blog, you’re now all set to use SharePoint experience on UserVoice and many other scenarios such as unified search, B2B extranets, and regulatory restrictions, a hybrid environment for deploying SharePoint is beneficial. Search for the best SharePoint development company and start establishing SharePoint in a hybrid environment.

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